Website therightmatch Contemporaries

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An established company in Boston is looking for a junior executive assistant to support their officers.

Responsibilities & Duties:

  • Perform administrative and office support activities (filing, copying, distributing mail, ordering supplies).
  • Oversee daily operations of office
  • Attend meetings upon request to record, transcribe, and summarize discussion topics for reports and memos.
  • Provide dedicated front desk coverage to greet appointments and visitors to the Program Manager’s office.
  • Coordinate with document controls to keep records and filing systems to ensure that information is easily retrievable.
  • Coordinate with the IT Department on all office equipment.
  • Ensure security, integrity, and confidentiality of data.
  • Have the ability to work effectively with a diverse workforce, response to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner.

Qualifications:

  • 1-3 years of experience in an administrative capacity.
  • Strong communication skills, excellent customer service, conflict resolution, and writing skills.
  • Strong organizational skills.
  • Experience compiling information and data into written and graphic presentations.
  • Experience proofreading memos and reports.
  • Profieciency in Microsoft Office applications (specifically Word, Excel, PowerPoint, and database applications).
  • Demonstrated ability to effectively work within a fast paced office environment.
  • Ability to effectively communicate with customers, employees, vendors, contractors, and state and federal agencies.

 

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