Administrative Coordinator

Our client, a university based in Boston, is in need of a temporary contract Administrative Coordinator to work full=time on site for a minimum of three months.

Job Responsibilities

• Offer customer service to faculty, staff, and visitors at the front desk and on main department email address
• Be a first contact at the front desk for the English Department
• Coordinating facilities work orders and keeping the team updated
• Coordinating hybrid meetings, managing department calendar including room reservations
• Preparing meeting agendas and sharing them out
• Taking minutes during meetings and sharing out after meeting
• Tech support during hybrid meetings
• Creating flyers and working on social media
• Small financial transactions, invoicing, ordering office supplies etc
• Comfortable learning new systems /technologies
• Experience working in higher education is a plus

Qualifications:

• Bachelor’s degree or associate’s degree with 3 years relevant experience.
• 1-3 years experience performing related office/administrative work.
• Knowledge of office administration practices and processes; basic level of proficiency with MS Office products, including Microsoft Word, Teams, Excel, PowerPoint and Outlook.
• Previous work in higher education is a plus.

Skills required include:

• Ability to plan, organize and set priorities; time management; attention to detail, interpersonal and written communication skills.
• Familiarity with coordinating and supporting hybrid meetings (in-person and virtual attendees) is required. Ability to carry out special assignments by completing activities, monitoring progress, and ensuring work is completed accurately and on time.