Administrative Assistant at a University (Law School) in Boston

Our University (Law School Faculty) client in Boston is looking for a flexible and organized Administrative Assistant for a supportive and coordinative role. This is an on-site and contract role. It cannot be done remotely. Only local candidates considered.

Responsibilities include (but are not limited to):

• Coordinates various office support services, including purchasing and facilities management.
• Answering phone, responding to emails, greeting visitors.
• Assist the Sr. Program Coordinators and Manager of Faculty Services with administrative support for faculty and departmental tasks.
• Responsibilities include assisting with preparing materials for class, reserving rooms, photocopying/scanning, and coordinating academic media support.
• Performs routine administrative duties: typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and copier maintenance.
• Supports one or more mid-level managers.
• Providing backup coverage to other administrative desks.

Required Qualifications:

• Has intermediate to advanced computer skills including word processing, spreadsheet, email, and basic presentation or database applications.
• Has strong written and verbal communication skills, and knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
• Organized, customer service-oriented, good attention to detail
• Minimum education: Bachelor’s
• At least 1-2 years of prior work experience.
• Interest in legal preferred but not necessary.