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Our University client in Boston is looking for an Administrative Coordinator with excellent multi-tasking abilities and strong communications. This role will include a healthy mix of responsibilities including student support, departmental support, and event management. This is a contract role. Only local candidates considered.

Responsibilities include (but are not limited to):

  • Participate in the development, review, and implementation of operational processes together with the Leadership Team; create process documents, templates, and trackers
  • Send regular communications to students and escalate questions or student concerns when necessary to relevant individuals 
  • Send contracts to students and communicate with students on an as-needed basis with contract-related questions/clarifications.
  • Update job postings on university site as needed; correspond with employers regarding job postings 
  • Answer questions for employers around setting up system profiles, posting job descriptions, retrieving applications, and technology support
  • Maintain an internal events tracker and ensure all student-facing events are properly added to the website for registration and advertising
  • Provide regular reports to team leaders; offer general IT/system-related support to coordinators
  • Once on-site, submit room requests for events; manage the running of each event, including setup/tear-down of event space, staffing registration tables, swiping students for attendance, and other needed tasks
  • Additional administrative duties as needed

Qualifications:

  • Excellent proficiency with Microsoft Office Suite, especially Excel normal
  • Strong communication skills in person, over the phone, and via email
  • Excellent interpersonal skills and critical thinking
  • Willingness and desire to learn and contribute to new processes, systems, and tools
  • Comfortable working both independently and collaboratively with a diverse team
  • BA/BS in any field

 

This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA

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