Administrative Support for a Government Agency in Boston

Our Government Agency client in Boston is looking for Administrative Support with strong organizational skills and the ability to multitask and manage/complete all assigned work simultaneously. This is a contract role. Must exhibit discretion and professionalism in handling confidential information. Immediate availability to interview is needed. 

Responsibilities include (but are not limited to):

• Provide information by answering questions and requests over phone, email, and in person.
• Collaborate with department members to set up procurements with vendors to support project team members. 
• Support team members on project planning/implementations on an as needed basis.
• Prepare items to be mailed (creating file copy, preparing envelope and certified mail slips, adding postage) and distributing communications
• Provide project support by using statewide contracts on goods and services
• Utilize knowledge of the Commonwealth’s purchasing system for contracting and payment practices and procedures.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Monitor and maintain project tracking database; organize, update and maintain project design library.
• Additional duties as needed.

Qualifications:

• Proficient in Microsoft Suite, Word, Excel, Outlook, PowerPoint, Access, Publisher
• Able to communicate well, verbally, through email, and over the phone with peers, vendors, clients and upper management
• Able to learn new tasks, skills, and software applications quickly
• Knowledge of system furniture preferred
• Familiarity and/or background in the field of planning, design, construction, facility management and move coordination preferred
• 2 or more years of professional administrative experience and/or work in a design related position required
• B.A./B.S. (any field) preferred