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Our University Client in Boston is looking for an Assistant Program Manager for a contract role, with the possibility of conversion to a permanent position.

Responsibilities include (But are not limited to):

  • Coordinate, manage, and administer the development and execution of corporate learning programs and projects in collaboration with the Program Director.
  • Independently be responsible for project based-prioritization to meet program deadlines for less complex programs
  • Supporting director on more complex programs
  • Identify and schedule program deliverables, milestones, and required tasks for synchronous and asynchronous learning.
  • Utilize technology to streamline delivery of program materials including database management and online applications.
  • Manage & deliver live virtual programs using a virtual platform as required in the program design.
  • Under the supervision of the director, initiate and execute contracts for clients, following through and troubleshooting issues that may arise through client and/or university contracts offices.
  • Manage vendors, negotiating terms as needed.
  • Work with faculty and staff to develop corporate learning program materials and assets.
  • Develop and maintain templates and manuals for program implementation.
  • While programs are being delivered on-campus or off-site (which may require travel), serve as on-site program manager.
  • Prepare program evaluations and program status reports.
  • Prepare faculty payroll, invoices, and expenses for assigned programs.
  • Maintain ongoing partnerships with faculty, clients, participants, venue staff, and vendors.
  • Maintain & track financial reporting systems for individual programs
  • Maintain and monitor budgets for individual programs ensuring determined margin is maintained. Reconciling program budgets after delivery is complete.
  • Manage the Office and financial operations:
  • Initiate and maintain office systems and procedures
  • Administer financial transactions for clients, faculty, and vendors.
  • Monitor and reconcile monthly financial statements
  • Contribute to the maintenance of the office’s shadow accounting system
  • Support new business development efforts
  • Organize and prepare materials to support proposal writing and client development

Qualifications and Skills Include (But are not limited to)

  • 3 –5 years of related experience and a Bachelor’s degree required
  • Ability to interact effectively with high-level corporate constituencies
  • Ability to interact effectively with faculty and senior-level university administrators
  • Able to form and operationalize short- and long-term program and project plans
  • Ability to work independently and exercise sound judgment
  • Ability to negotiate and execute agreements with vendors
  • Strong interpersonal, oral, and written communication skills
  • High level of proficiency with standard office software and an aptitude to quickly gain proficiency in new office software
  • Ability to manage deadlines and work well under pressure
  • Willingness to work early mornings, evenings, and weekends – at both on and off-campus locations – as needed
  • Understanding of basic financial acumen
  • Previous experience in higher education a plus

 


 

This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston

 

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