Assistant Program Manager at a University (Management) in Boston

Our University Client in Boston is looking for an Assistant Program Manager for a contract role, with the possibility of conversion to a permanent position.

Responsibilities include (But are not limited to):

• Coordinate, manage, and administer the development and execution of corporate learning programs and projects in collaboration with the Program Director.
• Independently be responsible for project based-prioritization to meet program deadlines for less complex programs
• Supporting director on more complex programs
• Identify and schedule program deliverables, milestones, and required tasks for synchronous and asynchronous learning.
• Utilize technology to streamline delivery of program materials including database management and online applications.
• Manage & deliver live virtual programs using a virtual platform as required in the program design.
• Under the supervision of the director, initiate and execute contracts for clients, following through and troubleshooting issues that may arise through client and/or university contracts offices.
• Manage vendors, negotiating terms as needed.
• Work with faculty and staff to develop corporate learning program materials and assets.
• Develop and maintain templates and manuals for program implementation.
• While programs are being delivered on-campus or off-site (which may require travel), serve as on-site program manager.
• Prepare program evaluations and program status reports.
• Prepare faculty payroll, invoices, and expenses for assigned programs.
• Maintain ongoing partnerships with faculty, clients, participants, venue staff, and vendors.
• Maintain & track financial reporting systems for individual programs
• Maintain and monitor budgets for individual programs ensuring determined margin is maintained. Reconciling program budgets after delivery is complete.
• Manage the Office and financial operations:
• Initiate and maintain office systems and procedures
• Administer financial transactions for clients, faculty, and vendors.
• Monitor and reconcile monthly financial statements
• Contribute to the maintenance of the office’s shadow accounting system
• Support new business development efforts
• Organize and prepare materials to support proposal writing and client development

Qualifications and Skills Include (But are not limited to)

• 3 –5 years of related experience and a Bachelor’s degree required
• Ability to interact effectively with high-level corporate constituencies
• Ability to interact effectively with faculty and senior-level university administrators
• Able to form and operationalize short- and long-term program and project plans
• Ability to work independently and exercise sound judgment
• Ability to negotiate and execute agreements with vendors
• Strong interpersonal, oral, and written communication skills
• High level of proficiency with standard office software and an aptitude to quickly gain proficiency in new office software
• Ability to manage deadlines and work well under pressure
• Willingness to work early mornings, evenings, and weekends – at both on and off-campus locations – as needed
• Understanding of basic financial acumen
• Previous experience in higher education a plus