Executive Assistant (Admissions) at a University in Boston

Our University client in Boston is looking for an Executive Assistant (Admissions) to provide administrative assistance to the Enrollment Directors. Must be a strong communicator with proficiency in word processing, spreadsheet, presentation, and database software. This is a contract role and potential temp-to-perm. This role is on-site and requires the ability to interview and start in the near future. Only local candidates considered.

Responsibilities include (but are not limited to):

• Greeting visitors, screening calls, and email inquiries.
• Data entry (Excel, MS Access) and email merges (Outlook, Excel).
• Downloading and organizing data; preparing summaries, including graphics.
• Reviewing, possibly editing, website materials, as well as drafting new content.
• Ability to research on the internet and /or synthesize information from provided resources.
• Retrieving, reviewing, analyzing student records in support of office needs, including projects and refund policy exception process.
• Calendaring (Youcanbook.me, Handshake), organizing meetings (Outlook/Teams/Zoom) and information sessions.
• Supporting meetings and info sessions

   

Qualifications:

• Terrific communicator
• Analytical with excellent problem-solving and organizational skills
• 1-3 years related work experience
• Excellent work ethic
• Attention to detail
• Self-motivated and able to work independently, while erring on the side of frequent check-ins with the team or project lead (necessary with staff working in multiple locations)
• Demonstrated ability to manage multiple tasks and projects
• Experience coordinating the work of others on a team preferred
• Bachelor’s degree is required

This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA