Executive Assistant for a Government Agency in Boston

Our Government Agency client in Boston is looking for an Executive Assistant with a strong sense of urgency and organizational skills as excellent managerial abilities to support administrative functions within high-volume offices. This is a contract role. Must exhibit discretion and professionalism in handling confidential information.

Responsibilities include (but are not limited to):

• Manages all administrative programs and communications for three agency offices
• Manages the calendars of staff directly reporting to Chief Officer; maintains open and consistent communications across the agency
• Supports offices with travel bookings, expense reporting, processing IT forms, requesting IT support
• Identifies problem-resolution strategies and identifies strategies for operational efficiency, execute agency goals; prepares reports and analysis as needed 
• Receive calls, process, and disseminate information accurately and timely
• Maintain a database of contacts and correspondence
• Provide support for team’s hiring process via outreach to candidates, scheduling interviews, and corresponding with HR to move the hiring process forward
• Schedule meetings; compile meeting materials on regular basis; coordinate materials for speaking engagements
• Provide occasional front desk coverage
• Coordinate other office assignments as required

Qualifications:

• Strong problem-solving, consensus building, conflict resolution, and team building
• Experience supporting executives in a fast-paced environment
• Ability to present facts and recommendations effectively in oral and written form.
• Ability to work independently and collaboratively
• Strong knowledge of Microsoft Office suite
• Superior attention to detail and strong research skills.
• Knowledge of management principles and practices preferred
• Familiarity with WebEx and other video conferencing platforms preferred
• At least 4 years of relevant work experience, of which at least 2 years must have been in a supervisory or managerial capacity. BA/BS may be substituted for 2 years of experience.