Website therightmatch Contemporaries

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Our Government Agency client in Boston is looking for an Executive Assistant with a strong sense of urgency and organizational skills as excellent managerial abilities to support administrative functions within high-volume offices. This is a contract role. Must exhibit discretion and professionalism in handling confidential information.

 

Responsibilities include (but are not limited to):

  • Manages all administrative programs and communications for three agency offices
  • Manages the calendars of staff directly reporting to Chief Officer; maintains open and consistent communications across the agency
  • Supports offices with travel bookings, expense reporting, processing IT forms, requesting IT support
  • Identifies problem-resolution strategies and identifies strategies for operational efficiency, execute agency goals; prepares reports and analysis as needed 
  • Receive calls, process, and disseminate information accurately and timely
  • Maintain a database of contacts and correspondence
  • Provide support for team’s hiring process via outreach to candidates, scheduling interviews, and corresponding with HR to move the hiring process forward
  • Schedule meetings; compile meeting materials on regular basis; coordinate materials for speaking engagements
  • Provide occasional front desk coverage
  • Coordinate other office assignments as required

 

Qualifications:

  • Strong problem-solving, consensus building, conflict resolution, and team building
  • Experience supporting executives in a fast-paced environment
  • Ability to present facts and recommendations effectively in oral and written form.
  • Ability to work independently and collaboratively
  • Strong knowledge of Microsoft Office suite
  • Superior attention to detail and strong research skills.
  • Knowledge of management principles and practices preferred
  • Familiarity with WebEx and other video conferencing platforms preferred
  • At least 4 years of relevant work experience, of which at least 2 years must have been in a supervisory or managerial capacity. BA/BS may be substituted for 2 years of experience.
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This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston

 

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