• Boston, MA
  • This position has been filled

Website therightmatch Contemporaries

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Our local University client is looking for a Faculty Administrative Assistant to join one of their busy and growing departments. This is a temp to perm role.

Responsibilities:
  • Support faculty and staff of department in all ways necessary.
  • Serve as first point of contact for visitors, other staff/faculty, and students both in person and via phone; manage multiple busy phone lines and direct visitors as needed.
  • Maintain and restock/order office supplies.
  • Process incoming/outgoing mail.
  • Create and maintain reports in Word and Excel.
  • Assist with marketing and social media campaigns.
  • Work directly with faculty to assist with class-related materials, including creating presentations via PowerPoint, researching and ordering specific teaching materials, and handling copyright permissions.
  • Maintain department’s candidate database meticulously and assist with onboarding new staff/faculty.
  • Plan and coordinate department events, including booking rooms/catering, corresponding with speakers, and reserving equipment.
  • Coordinate travel plans and logistics for faculty.
  • Filing, sorting, faxing, and other administrative tasks as assigned.

Qualifications:

  • BA/BS in any field.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
  • A strong interest in Higher Education.
  • 1-2 years of prior office experience.

 


 

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