Federal Proposal Support/Administrator at a University in Boston

Our University client in Boston is looking for a Federal Proposal Support/Administrator who is a fast learner with a willingness to pitch in administratively as needed to manage pre- and post- award grants budgets for a busy college department. This is a contract role with the potential for extension. This full-time position will be on-site. Immediate availability to interview and to begin working is needed. 

Responsibilities include (but are not limited to):

• Perform duties under the direct supervision of the Director of Finance
• Follow processes to monitor and report on a subportfolio of subrecipients’ budget to actual comparisons and forecasts
• Manage review and approval of financial transactions (invoices, purchase orders, consulting agreements)
• Reconcile university accounts and follow up with stakeholders, as needed
• Support the financial reporting obligations to sponsors relating to the project; assist with funder grant reports and financial summaries for senior staff
• Provide expense forecasts and generate actual vs. budget status reports, explanation of variances, and forecasted expenses for assigned accounts
• Communicate with subrecipients to ensure spending and invoicing remains on track, and to adjust forecasted costs, as applicable; collaborate with R&D team on quarterly reviews and forecasts
• Collaborate effectively with university administrative offices at all stages to ensure alignment and effective outcomes of financial and project compliance elements of the contracted projects
• Additional administrative tasks as assigned

Qualifications:

• Excellent understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with especially high level of Excel proficiency
• Sponsored research grants administration in an academic or nonprofit research setting
• Experience with federal and nonfederal grant awards
• Excellent written and verbal communication skills; able to present complex information
• Experience managing grants pre-award and post-award required
• SAP experience preferred
• B.A./B.S. in any field