Office Administrator at a Medical Research Company in Boston

Our Medical Research Company client in Boston is looking for a proactive and enthusiastic Office Administrator who would enjoy making a positive difference to the working lives of the wider team, which will include striving to reduce their administrative burden.  This is a contract role with the potential for temp-to-perm for the right fit.

Responsibilities include (but are not limited to):

• Maintaining essential office supplies and IT equipment
• Liaising and maintaining a good working relationship with service providers and suppliers
• Taking an active role in creating a safe, tidy, and professional environment
• Holding responsibility for day-to-day health and safety and conducting work-station assessments
• Greeting all visitors to the office and coordinating office visits from colleagues and clients
• Answering telephones and taking messages
• Arranging national and international shipments
• Coordinating internal and external events such as client meetings and attendance at scientific congresses
• Organising internal social events
• Processing incoming and outgoing mail, photocopying, scanning, and filing
• Booking travel
• Scheduling meetings and organising logistics for off-site meetings
• Setting up for interviews
• Making purchases and processing expenses
• Responding to personal and ad-hoc administrative tasks when required

Qualifications:

• Previous, relevant administrative experience
• Excellent organisational skills and the ability to manage multiple tasks and projects and prioritise accordingly
• The ability to adapt to the different working styles of those you support
• Excellent attention to detail
• Fluency in Microsoft Office
• Discretion and the ability to handle sensitive documents and information appropriately
• A good level of proficiency in written English and arithmetic
• A strong customer focus and professional verbal and written communication
• A high level of proactivity to shape this role and add the most value for those you support
• B.A./B.S. or M.A./M.S. in any field required