Our University (Engineering) client in Boston is looking for an adaptable, professional, detail-oriented Office Administrator to support the director and faculty. This role is on-site and full-time. This is a contract role with the possibility of extension. Immediate availability to interview and to begin the role is needed. Only local candidates considered.
Responsibilities include (but are not limited to):
- Provide full reception, secretarial and administrative support as required for the effective and efficient operation of the Department
- Process facility access applications
- Managing department calendar
- Answering the phone
- Greeting incoming guests,
- Filing, data entry, general office duties, and facility supply ordering.
- Show good attention to detail, ability to stay calm under pressure, organizational skills, and the
ability to multi-task.
- Expected to work independently as well as in a team while providing a high level of customer service.
- Coordinates various office support services, including purchasing and facilities management.
- May supervise other administrative staff.
- Must provide a high level of customer service
- Must possess strong computer skills including advanced knowledge of Microsoft Office products including Outlook, Office,
Excel, and PowerPoint.
- Ability to work and communicate effectively and professionally across all teams including PIs/Researchers
- Excellent time management and organizational skills
- Must have excellent multi-tasking skills with the ability to work under pressure and meet deadlines
- Demonstrated ability to establish priorities, meet deadlines, and be able to critically think through problems and present
- Must be able to work independently as well as in a team environment
- Has strong written and verbal communication skills, and knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
- Demonstrates a systematic and thorough approach to work
- BA/BS in any field
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