Office Administrator at a University in Boston

Our University client in Boston is looking for an Office Administrator with excellent customer service and organizational skills to provide administrative support to a busy Engineering department. This is a contract role. 

Responsibilities include (but are not limited to):

• Provide full reception, secretarial and administrative support as required for the effective and efficient operation of the engineering department
• Process facility access applications and manage department calendar
• Receive and route telephone calls; respond to emails sent to department email account
• Serve as an approachable first point of contact by receiving and directing visitors.
• Perform routine administrative duties such as placing, typing, filing, faxing, and handling incoming and outgoing mail.
• Ordering and maintaining supplies for department
• Additional administrative duties as needed

Qualifications:

• Advanced proficiency in Microsoft Suite (Excel, Word, Outlook)
• Strong communication skills in person, over phone, and via email with all teams including researchers 
• Must have excellent multi-tasking skills with the ability to work under pressure and meet deadlines
• High level of customer service skills
• Must be a self-starter and have the ability to work independently
• Demonstrated systematic and thorough approach to work
• Must be able to work independently as well as in a team environment
• BA/BS in any field