The Executive Assistant is responsible for maintaining correspondence and scheduling on behalf of the Dean and planning frequent business travel details; routinely interacting with multiple constituencies, including faculty, staff, alumni, students, and community partners; providing comprehensive support through the planning and managing of meetings and events, document preparation, and responding to inquiries and independently managing specific projects and processes as assigned. This is an on-site position. Only local candidates considered.
The ideal candidate will have an engaging, positive, and welcoming presentation style as a representative of the dean’s office.
Responsibilities include (but are not limited to):
- Provide administrative support to the Dean by acting as the Dean’s liaison to,the University, and external stakeholders; responding to faculty, staff, students, and other constituencies; collecting information, drafting, and producing the Dean’s correspondence and reports; scheduling appointments and coordinating the Dean’s calendar, arranging the Dean’s travel and processing purchases and reimbursements, supervising the Dean’s Office student employee, and answering the Dean’s phone. Assisting the Dean in managing meeting requests, speaking engagements, and representation at local and national events.
- Administer all faculty actions by preparing paperwork for appointments, reappointments, sabbaticals, leaves of absence, and changes of status; coordinating the tenure and promotion review process; managing all faculty searches, including search proposals, application tracking, travel arrangements, and schedule for visiting candidates.
- Under the direction of the Dean, the role will arrange meetings, events, and conference calls for the Dean’s office. Reserving space and equipment using scheduling tools and software as appropriate. Independently select and engage appropriate services for catering and facility support.
- Provide detailed planning, proactive coordination, and oversight of special projects and strategic initiatives. Oversight of appropriate use of communal spaces, including recommendations to the Dean of changes to School policies and alert Dean to potential problems and areas of risk within the school.
- Bachelor’s Degree
- 5-7 years of experience in office support and administrative management
- Strong written and verbal communication skills
- Proficient in Microsoft Office, specifically Word, Excel, and PowerPoint
- Experience working with confidential materials
- Excellent customer service and phone etiquette
A cover letter is required for consideration; additional writing samples may be required.
Willingness to work some limited evenings and weekends with advance notice.
There is no remote work option.