Office Administrative Assistant

Our client is looking for a seasoned Office Administrative Assistant for their Newton location.

Responsibilities include (but are not limited to):

• Answer phone and route calls to the appropriate person
• Provide top-level professional customer service for phone and email inquiries.
• Greet office visitors, contractors, and deliveries.
• Oversee office supply orders and maintain supply inventory.
• Receive and sort incoming and manage all outgoing mail including FedEx shipments.
• Serve as the primary contact with phone, copier, and other office support vendors.
• Assist the accounting department with daily cash receipts and take daily deposits to the bank.
• General housekeeping: keep kitchen, reception, and common areas clean and well stocked.
• Organize office events and coordinate food and beverage for in-office meetings.
• Support HR with hiring and onboarding new employees and benefits administration
• General liaison with IT support
• Prepare workstation setup for new employees
• Other administrative tasks and support various departments, as needed.

Qualifications and Requirements

• 5 + years’ experience as an office administrator
• Proficiency in Microsoft Office
• Salesforce and QuickBooks (preferred)
• Strong verbal and written communication skills
• Strong organizational and time management skills
• Strong ability to multitask and operate with limited supervision.
• Consistent attention to detail
• Friendly, polished, and professional demeanor
• Exceptional reliability and desire to under-promise and overdeliver
• Versatility to assist in various facets of business and desire to learn new skills.
• Hands-on experience with office machines (e.g., printers, postage, etc.)
• Able to lift delivery supply boxes and set up tables for events.