Office Coordinator at a Business in Braintree

Our Business client in Braintree is looking for an Office Coordinator with excellent time management and organizational skills, a customer service mentality, and strong multi-tasking abilities to provide administrative support to a busy team. This is an on-site, contract role with the possibility of converting to hybrid on-site/remote. Must exhibit discretion and professionalism in handling confidential information. Immediate availability to interview and start is needed. 

Responsibilities include (but are not limited to):

• Coordinate meetings, enter data into Salesforce, act as backup to other sales support team members, business development research, marketing coordination
• Support the finance team on processing bills, processing invoices and other ad hoc related items
• Act as the primary contact for maintenance, mailing, shipping, supplies, equipment, handling bills and answering phones
• Support visitors (both internal/external) on all accommodations 
• Organize and schedule meetings, take minutes for meetings, manage expense reports, and coordinate travel 
• Collaborate with Human Resources on arranging employee gifts, coordinating events, maintaining data and processing payroll
• Coordinate with IT department on onboarding new hires and sending out equipment
• Additional duties as needed.

Qualifications:

• Strong proficiency in Microsoft Suite (Word, Excel, and PowerPoint)
• Ability to communicate well, verbally, through email, and over the phone with a wide range of internal and external stakeholders
• Ability to learn new tasks, skills, and software applications quickly
• Knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
• 3+ years of office management, administrative or assistant experience
• Associate’s degree required; Bachelor’s degree preferred