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Our Business client in Braintree is looking for an Office Coordinator with excellent time management and organizational skills, a customer service mentality, and strong multi-tasking abilities to provide administrative support to a busy team. This is an on-site, contract role with the possibility of converting to hybrid on-site/remote. Must exhibit discretion and professionalism in handling confidential information. Immediate availability to interview and start is needed. 

Responsibilities include (but are not limited to):

  • Coordinate meetings, enter data into Salesforce, act as backup to other sales support team members, business development research, marketing coordination
  • Support the finance team on processing bills, processing invoices and other ad hoc related items
  • Act as the primary contact for maintenance, mailing, shipping, supplies, equipment, handling bills and answering phones
  • Support visitors (both internal/external) on all accommodations 
  • Organize and schedule meetings, take minutes for meetings, manage expense reports, and coordinate travel 
  • Collaborate with Human Resources on arranging employee gifts, coordinating events, maintaining data and processing payroll
  • Coordinate with IT department on onboarding new hires and sending out equipment
  • Additional duties as needed.

Qualifications:

  • Strong proficiency in Microsoft Suite (Word, Excel, and PowerPoint)
  • Ability to communicate well, verbally, through email, and over the phone with a wide range of internal and external stakeholders
  • Ability to learn new tasks, skills, and software applications quickly
  • Knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
  • 3+ years of office management, administrative or assistant experience
  • Associate’s degree required; Bachelor’s degree preferred
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This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston

 

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