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Our Business client in Braintree is looking for an Office Coordinator with excellent time management and organizational skills, a customer service mentality, and strong multi-tasking abilities to provide administrative support to a busy team. This is an on-site, contract role with the possibility of converting to hybrid on-site/remote. Must exhibit discretion and professionalism in handling confidential information. Immediate availability to interview and start is needed. 

Responsibilities include (but are not limited to):

  • Coordinate meetings, enter data into Salesforce, act as backup to other sales support team members, business development research, marketing coordination
  • Support the finance team on processing bills, processing invoices and other ad hoc related items
  • Act as the primary contact for maintenance, mailing, shipping, supplies, equipment, handling bills and answering phones
  • Support visitors (both internal/external) on all accommodations 
  • Organize and schedule meetings, take minutes for meetings, manage expense reports, and coordinate travel 
  • Collaborate with Human Resources on arranging employee gifts, coordinating events, maintaining data and processing payroll
  • Coordinate with IT department on onboarding new hires and sending out equipment
  • Additional duties as needed.


  • Strong proficiency in Microsoft Suite (Word, Excel, and PowerPoint)
  • Ability to communicate well, verbally, through email, and over the phone with a wide range of internal and external stakeholders
  • Ability to learn new tasks, skills, and software applications quickly
  • Knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
  • 3+ years of office management, administrative or assistant experience
  • Associate’s degree required; Bachelor’s degree preferred



This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston


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