Receptionist/Office Manager

Our client, a well-established finance and investment firm located on the South Shore, is in need of a detail oriented, client friendly contract Receptionist/Office Manager. This is a full-time (40 hrs a week) position, with the possibility of transitioning from a temporary job to a permanent post.

The position is on-site and you must have a car, due to its proximity, although there is also free parking. The position is paying $29 an hour.

In this role, you will

• Answer busy phones and direct clients to the appropriate designee, in addition to answering inquiries.
• Handle multi-schedules and travel arrangements for team members and executive-level partners.
• Arrange meetings with clients looking for either financial planning or investment services.
• Provide five-star customer service to all clients.
• Serve at the Front Desk, bringing a positive and professional attitude as you welcome and greet guests and other visitors.
• Ensure a clean and professional front office space.
• Respond to inquiries and emails as directed.
• Handle additional administrative duties including filing, mail distribution, preparing paperwork for clients, assisting with reports, and other projects as assigned.

Requirements

• A college degree.
• 1-4 years office and administrative experience.
• Highly-organized, detail-oriented, with the ability to successfully multi-task.
• Handle busy phones and handle client calls and inquiries with the utmost discretion.
• Must have great people skills in order to provide the highest level of customer service to all of our clients.
• Great computer and office skills including experience with MS Suite as well as Outlook.