• Boston, MA
  • This position has been filled

Website therightmatch Contemporaries

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Our University (Engineering) client in Boston is looking for a focused and adaptable Sr. Administrative Assistant with a strong attention to detail and organizational skills as excellent flexibility to support a busy executive team. This is a contract role with the possibility of extension. This full-time position will be on-site. Must exhibit discretion and professionalism in handling confidential information. Immediate availability to interview and to begin is needed.


Responsibilities include (but are not limited to):

  • Prepare and submit forms or packages related to faculty, research staff, and visitor appointments/reappointments
  • Provide process support to faculty candidate search committees including setting up and attending search committee meetings, scheduling candidate interviews (video and in-person), booking travel, and organizing on-campus visits.
  • Prepare new hire paperwork and visa documents; collate documentation needed for tenure and promotion, sabbaticals, leaves of absences, and terminations.
  • Maintain departmental calendars accurately with particular attention to preventing scheduling conflicts
  • Prepare meeting agendas; prepare and distribute information packages required for meetings; takes and prepares minutes of meetings.
  • Manage space and equipment of the department; submit and track facility work order requests. 
  • Provide interpretation services and procedural guidance to international faculty candidates, research staff, and visiting scholars related to U.S. and home country immigration laws and associated documentation requirements. 
  • Cultivate and manage relationships with vendors, event honorees, and committees; negotiate contracts with both on and off-campus vendors.
  • Collect data and maintain various databases related to the programs within the department.
  • Enhance the organization and efficiency of the executive team in service of the greater university community.
  • Additional administrative tasks as needed; may supervise other staff



  • Excellent proficiency in Microsoft Office suite
  • Strong, clear communication, both oral and written
  • Excellent time management and multitasking, and the ability to work under pressure
  • Must exhibit discretion and professionalism in handling confidential information.
  • Must be a dedicated, independent, and innovative team player
  • 3-5 years’ related experience, and experience in working with interdisciplinary teams
  • B.A./B.S. (any field), advanced degree in business administration is a plus



This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston


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