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Our Client, a prestigious Multi-disciplinary Research Center of a local University, is seeking a Grant Administrator to manage activities for grants and contracts and perform related administrative tasks. Only local candidates considered for this permanent hybrid position.

Responsibilities will include (but are not limited) to:

  • Managing the lifecycle of Research Center’s sponsored programs, which includes processing proposals, award set-up, progress reports, NCEs, carryover requests, etc.
  • Maintaining a database for all current studies and their critical due dates and communicating to PIs in a timely manner.
  • Preparing project proposals; investigating requirements for proposal submissions; developing budgets; reviewing budget justifications; preparing, submitting and maintaining all internal proposal documents for Subaward proposals and working through the Office of Proposal Development for prime award proposals.
  • Responsible for all pre-award and some post award administration of federal and non-federal grants from time of award through award cycle and close of the project, including preparing, submitting, and maintaining all internal documents; obtaining necessary approvals (pre-submission) from appropriate agencies and institutions; preparing, assembling & submitting Just-in-Time documents; & coordinating the review, approval, and submission of documents.
  • Also, manage post award activities such as assisting with the reconciliation of expenditures and preparing Research Performance Progress Reports (RPPRs).


  • Must have a bachelor’s degree.
  • Critical that the right individual is both organized and proactive.
  • Familiarity with database maintenance to ensure all current studies and their critical due dates are input and communicate to PIs in a timely manner.
  • Experience with research grants a big plus.

This position is hybrid, requiring at least 1 day/week onsite.

Permanent (Direct Hire) Finance Manager (Research Center)

Our Client, a prestigious Research Center of a local University, is seeking a permanent (DIrect Hire) Financial Manager to play a critical role in the Center’s financial planning and analysis (FP&A) activities. The right individual will be responsible for managing $20M in expenditures.

This is a leadership position with potential for future advancement. Only local candidates considered.

This position offers a great opportunity to support the mission of a dynamic Research Center in a fast-paced team-based environment. The Center, which will be celebrating its 75th anniversary this year, is responsible for executing an iconic study, which is funded by a large contract. In addition, its efforts are supported by a portfolio of grants and other sponsored programs, as well as hard money accounts – all of which are managed by the Financial Manager.

Responsibilities include (but are not limited to):

  • Reporting to the Center’s Financial and Administrative Director.
  • Being responsible for budget development, and post award administration of sponsored programs, including tracking, reconciling, forecasting, and preparing financial reports.
  • Ensuring proper management of institutional hard money accounts for the FHS Center.
  • Conducting monthly reconciliation of all the Center’s expenditures for its portfolio of approximately 40 funding sources (including a large core Contract, grants, and hard money accounts).
  • Preparing reports for the Director of Finance and Principal Investigators during regular strategy discussions.
  • Optimizing the grant reconciliation and effort distribution administration processes while overseeing preparation of Research Performance Progress Reports (RPPRs), ensuring compliance with sponsor and institutional regulations, and educating staff on expense related policies such as those related to travel reimbursement.

Qualifications and Requirements

  • The ideal candidate for this role should have excellent organizational skills, great leadership qualities, and exceptional budgeting and monitoring skills.
  • Must possess a bachelor’s degree with 5-8 years of professional work experience, ideally with at least two years’ experience with FP&A for a research grant portfolio.
  • Have the ability to re-enforce relationships with department managers to ensure that funding is utilized optimally in support of research objectives, and to distill information into actionable items and to summarize complex funding situations succinctly (for example by use of dashboards) is essential.

This position is hybrid, requiring at least 1 day/ week onsite.

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