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Our Clinical Research client in Boston is looking for an Administrative Assistant to support their team. This is a contract role with the potential to go permanent. The ideal candidate must be very detail-oriented and possess the ability to multi-task and to shift gears at a moment’s notice. The selected candidate will need to provide proof of immunization before working on site.  

 

Responsibilities include (but are not limited to):

  • Respond to a steady stream of emails and other correspondence in line with office procedures. 
  • Scan and upload all documentation received via email or fax from research personnel into shared record-keeping system
  • Prepare and provide appropriate generic or specific medical surveillance card issued to all research personnel as part of the medical clearance process.
  • Maintain and update the IBC’s shared spreadsheet on a daily basis to reflect current clearance status, a requirement needed to be met for a researcher.
  • Management of daily clinic appointment schedule as well as scheduling patient appointments.
  • Prepare medical records and documentation.
  • Answer telephone and respond to inquiries.
  • Copying, faxing, filing, collating, etc.
  • Other miscellaneous duties as assigned.

Qualifications:

  • Strong understanding of MS Office programs (Word and Excel in particular)
  • Strong organizational, prioritization, and multi-tasking skills
  • Ability to work independently and take initiative, as well as work collaboratively with a team
  • Excellent written and verbal communication skills (including proofreading)
  • Strong customer service and interpersonal skills
  • BA/BS

 


 

This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston

 

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