Administrative Assistant for Clinical Research Client in Boston

Our Clinical Research client in Boston is looking for an Administrative Assistant to support their team. This is a contract role with the potential to go permanent. The ideal candidate must be very detail-oriented and possess the ability to multi-task and to shift gears at a moment’s notice. The selected candidate will need to provide proof of immunization before working on site.  

Responsibilities include (but are not limited to):

• Respond to a steady stream of emails and other correspondence in line with office procedures. 
• Scan and upload all documentation received via email or fax from research personnel into shared record-keeping system
• Prepare and provide appropriate generic or specific medical surveillance card issued to all research personnel as part of the medical clearance process.
• Maintain and update the IBC’s shared spreadsheet on a daily basis to reflect current clearance status, a requirement needed to be met for a researcher.
• Management of daily clinic appointment schedule as well as scheduling patient appointments.
• Prepare medical records and documentation.
• Answer telephone and respond to inquiries.
• Copying, faxing, filing, collating, etc.
• Other miscellaneous duties as assigned.

Qualifications:

• Strong understanding of MS Office programs (Word and Excel in particular)
• Strong organizational, prioritization, and multi-tasking skills
• Ability to work independently and take initiative, as well as work collaboratively with a team
• Excellent written and verbal communication skills (including proofreading)
• Strong customer service and interpersonal skills
• BA/BS