Legal Administrative Assistant for a Government Agency in Malden, MA

Our Government Agency Client in Malden, MA is looking for a Legal Administrative Assistant to support legal staff and judges.  The Administrative Assistant supports the office by opening and closing cases, filing, faxing, photocopying, and scanning documents, and providing telephone coverage for the office. This is a contract role through at least June of 2022. This full-time position will be on-site. Immediate availability to interview and to begin working is needed. 

Responsibilities include (but are not limited to):

• Receives incoming telephone calls, provides answers to routine inquires i.e. providing basic protocol information to lawyers, paralegals, and pro se litigants on how to file appeals, file a continuance, status of the appeal, etc.

• Assists with receiving and responding to telephone, mail, and electronic inquiries from lawyers, paralegals, state agencies in a courteous, efficient, and professional manner.

• Communicating effectively with internal and external contacts at all levels, and across all diverse and underrepresented groups; and provides support to its magistrates on Rate Setting cases.

• Providing administrative support, including, handling correspondence, and filing, faxing, photocopying, and scanning large volumes of documents.

• Processing incoming and outgoing mails, sorting, stamping, and distributing mail.
  
  

Qualifications:

• Applicants must possess strong writing, communication, and organizational skills
• Proficiency with Microsoft Office, specifically Excel and Word is required
• Strong attention to detail
• The ability to work independently, as well as part of a team.
• Strong work ethic and sound judgment are essential.
• Bachelors Degree or four years of secretarial, administrative experience