(617) 723-9797
  • Boston, MA
  • This position has been filled

Website therightmatch Contemporaries

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Our Medical Research Company client in Boston is looking for a proactive and enthusiastic Office Administrator who would enjoy making a positive difference to the working lives of the wider team, which will include striving to reduce their administrative burden.  This is a contract role with the potential for temp-to-perm for the right fit.

Responsibilities include (but are not limited to):

  • Maintaining essential office supplies and IT equipment
  • Liaising and maintaining a good working relationship with service providers and suppliers
  • Taking an active role in creating a safe, tidy, and professional environment
  • Holding responsibility for day-to-day health and safety and conducting work-station assessments
  • Greeting all visitors to the office and coordinating office visits from colleagues and clients
  • Answering telephones and taking messages
  • Arranging national and international shipments
  • Coordinating internal and external events such as client meetings and attendance at scientific congresses
  • Organising internal social events
  • Processing incoming and outgoing mail, photocopying, scanning, and filing
  • Booking travel
  • Scheduling meetings and organising logistics for off-site meetings
  • Setting up for interviews
  • Making purchases and processing expenses
  • Responding to personal and ad-hoc administrative tasks when required

 

Qualifications:

  • Previous, relevant administrative experience
  • Excellent organisational skills and the ability to manage multiple tasks and projects and prioritise accordingly
  • The ability to adapt to the different working styles of those you support
  • Excellent attention to detail
  • Fluency in Microsoft Office
  • Discretion and the ability to handle sensitive documents and information appropriately
  • A good level of proficiency in written English and arithmetic
  • A strong customer focus and professional verbal and written communication
  • A high level of proactivity to shape this role and add the most value for those you support
  • B.A./B.S. or M.A./M.S. in any field required

 


 

This job posting is brought to you by Contemporaries Inc., one of the best temp agencies in Boston MA. Also available for payrolling employees in Boston and Greater Boston.

 

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