Office Administrator at a University in Boston

Our University client in Boston is looking for an adaptable, professional, detail-oriented Office Administrator to support the director and faculty. This role is on-site and full-time. This is a contract role with the possibility of extension.  Immediate availability to interview and to begin the role is needed. Only local candidates considered.

Responsibilities include (but are not limited to):

• Provide full reception, secretarial and administrative support as required for the effective and efficient operation of the Department 
• Process facility access applications
• Managing department calendar
• Answering the phone
• Greeting incoming guests,
• Filing, data entry, general office duties, and facility supply ordering.
• Show good attention to detail, ability to stay calm under pressure, organizational skills, and the
  ability to multi-task.
• Expected to work independently as well as in a team while providing a high level of customer service.
• Coordinates various office support services, including purchasing and facilities management.
• May supervise other administrative staff.

Qualifications:

• Must provide a high level of customer service
• Must possess strong computer skills including advanced knowledge of Microsoft Office products including Outlook, Office,
  Excel, and PowerPoint.
• Ability to work and communicate effectively and professionally across all teams including PIs/Researchers
• Excellent time management and organizational skills
• Must have excellent multi-tasking skills with the ability to work under pressure and meet deadlines
• Demonstrated ability to establish priorities, meet deadlines, and be able to critically think through problems and present
  potential solutions
• Must be able to work independently as well as in a team environment
• Has strong written and verbal communication skills, and knowledge of common office equipment (phones, fax, postage machine, copier, PC etc.)
• Demonstrates a systematic and thorough approach to work
• BA/BS in any field

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