Graduate Programs Manager

While this is a three-month contract on-site position, if it is extended after three months, there is a possibility of a hybrid arrangement – with remote work one or two days a week.

Responsibilities include (but not limited to):

• Manage Graduate Student Programs and student support services, including using discretion in counseling students on administrative options, policies and procedures.

• Liaison with intercollegiate and inter-departmental graduate program managers in tracking students who cross-over traditional college and department boundaries in research, coursework, and other requirements.

• Maintain and provide graduate program materials, print and electronic.

• Maintain and improve graduate student databases for tracking program history and funding history for analytical reporting and planning purposes.

• Evaluate and confirm student eligibility for registration and RA contract stipend rates, register students and hire or liaison with hiring departments to confirm rates and employment

• Prepare and disseminate information for completing theses.

• Direct students in necessary preparations. Including scheduling of thesis and completion of all forms required by the college and library.

• Assist students in coordinating final defense and dissertation.

• Arrange for binding and distribution of theses.

• Prioritize candidates for Graduate Committee review.

• Manage Graduate Open House(s) and other interview/lab tours as requested.

• Supervise division-level financial aid award process.

• Respond to inquiries (e-mail, mail, telephone, etc) regarding graduate programs.

• Arrange for publicity and recruiting.

Requirements

• Bachelor’s degree required, M.S. 

• Preferred, 3-5 years of experience.

• Management experience.

•  ability to work under pressure. 

• Must be computer literate on both Mac and PC platform required

• Software expertise in Microsoft Office, Dreamweaver, FileMaker Pro or other database

• solution, Adobe Creative Suite (Photoshop, InDesign, Illustrator).

• Occasional evening and weekend work required during event sessions.